The checklist
No vague "comprehensive module" claims. This is a sample of the concrete things Knowva does today, each mapped to the roles allowed to do it — the same rules the app enforces. Filter by module, or take the full list into your RFP.
| Capability | Module | Who can do it | Status |
|---|---|---|---|
| Enrol a new student (one multi-section form) | Students | Registrar, Office clerk | Live |
| Issue a transfer certificate with dual sign-off | Students | Principal, Registrar | Live |
| Record a conduct incident | Students | Class teacher, Principal | Live |
| Promote a class to the next year | Students | Registrar, Principal | Live |
| Print an ID card (barcode + verify link) | Students | Registrar, Office clerk | Live |
| Register a walk-in enquiry | Admissions | Admission officer, Counsellor | Live |
| Schedule an entrance exam (issues admit card) | Admissions | Admission officer | Live |
| Issue an offer and collect the seat deposit | Admissions | Admission officer, Cashier | Live |
| Enrol the student from the application | Admissions | Admission officer, Registrar | Live |
| Merit lists, waitlist, fee waivers | Admissions | Admissions team | Roadmap |
| Run monthly gross-to-net payroll (PF/ESI/TDS) | Payroll | HR manager | Live |
| Generate statutory returns (PF ECR, ESIC, 24Q) | Payroll | Payroll accountant | Live |
| Bulk-email encrypted payslips; export bank batch | Payroll | HR manager | Live |
| Enter marks in a live grid; mark Absent | Academics | Subject teacher | Live |
| Approve unlock tickets (timed window, auto-relock) | Academics | Exam controller | Live |
| Audit the immutable mark-change log | Academics | Academic auditor | Live |
| Run the automated conflict-free timetable generator | Teaching | Timetable in-charge | Live |
| Auto-assign substitution cover | Teaching | Substitution in-charge | Live |
| Assign homework; evaluate submissions | Teaching | Subject teacher | Live |
| Take a daily / AM-PM register; mark all present | Attendance | Class teacher | Live |
| Correct a register within 7 days; override lock | Attendance | Principal, Admin | Live |
| Monitor staff biometric punches & anomalies | Attendance | HR, Leadership | Live |
| Post demands to bill a whole class | Fees | Finance team | Live |
| Record a payment; mark a cheque bounced | Fees | Cashier, Accounts clerk | Live |
| Run late fees (grace days, fine/day, cap) | Fees | Finance team | Live |
| Online payment gateway | Fees | — | Roadmap |
| Post a circular (WhatsApp→SMS/Email) with reach preview | Communications | Office, Leadership | Live |
| Send an emergency alert (ignores quiet hours) | Communications | Leadership | Live |
| Issue & verify gate passes; register visitors | Communications | Office, Security | Live |
| Change a user's roles (reason required, logged) | Admin & access | Super administrator | Live |
| Issue scoped, expiring API tokens (shown once) | Admin & access | Super admin, IT admin | Live |
| Bulk data import (Excel/CSV/ZIP, dry-run, error report) | Admin & access | Administrator | Live |
| Configure Email/SMS/WhatsApp providers; test send | Admin & access | Administrator | Live |
A representative sample. The full matrix spans 13 modules and 120+ capabilities — ask for the complete checklist on your demo.