SchoolERP by Knowva Systems

Run your entire school on one platform.

A modular platform that unifies admissions, academics, finance and parent communication — with role-based access and a full audit trail, built around every role on campus.

Book an Enterprise Demo Explore the 13 modules
Role-based access control Full audit trail Multi-tenant isolation DPDP-aligned
Role dashboards Principal Teacher Finance Registrar Admissions pipeline Enquiry → Exam → Offer → Enrol 186 active applications Attendance & marks 95% avg attendance target Fees collected 78% of annual ₹2.4 Cr collected this year Comms sent WhatsApp 842 SMS 126 Email 38
Role-aware dashboards
13 connected modules
Multi-campus ready
Built for

One platform, connected

Everything a school runs, in one place

A student enrolled in Admissions appears in Students, bills through Fees, and shows up in Attendance and Academics — entered once, trusted everywhere.

Admissions to enrolment

Run every enquiry through counselling, entrance exams, offers and deposits to a real student record.

Academics & exams

CBSE grading, a live marks grid, controlled unlocking, broadsheets and progress cards.

Fees & payroll

Bill a class, chase defaulters, run gross-to-net payroll with PF, ESI and TDS returns.

Communication

Circulars that go WhatsApp-first with SMS and email fallback, plus gate passes and visitors.

See all 13 modules

Built around real roles

A different login, a different Knowva

The app asks what you can do, not what title you hold — so each person gets their own tools, their own data, and nothing that isn't theirs. Pick a role.

Principal & director

Oversight across every campus
  • A School Overview with enrolment, fees and attendance KPIs
  • Approve leave, publish progress cards, close applications
  • Collect seat deposits and send emergency alerts
  • Trustee KPI snapshots for the board
Lives inOverviewReportsAdmissionsCommunications

Registrar & office

The student record, start to finish
  • Enrol a student; edit details, class, section and house
  • Issue bonafide & transfer certificates (dual sign-off)
  • Record conduct, update medical, print ID cards
  • Promote a class and bulk-import data
Lives inStudentsDocuments & adminAttendance

Admission officer

One pipeline, enquiry to first day
  • Register walk-ins and log counselling calls
  • Schedule entrance exams and record assessments
  • Issue offers, collect deposits, enrol the student
  • Admissions Outlook: seat demand & what converts
Lives inAdmissionsStudentsCommunications

Teacher

The classroom, in one place
  • Take the daily register; mark present, late or absent
  • Enter marks in a live grid; request an unlock when needed
  • Set homework and evaluate submissions
  • Author lesson plans and message parents
Lives inAttendanceAcademicsTeaching

Finance & HR

Money in, people paid
  • Post fee demands to a class; record payments & receipts
  • Track defaulters and run late fees
  • Run monthly gross-to-net payroll (PF, ESI, TDS)
  • File statutory returns and send encrypted payslips
Lives inFees & paymentsPayrollStaff

Super administrator

Users, access and governance
  • Change a user's roles — with a mandatory reason, logged
  • See gap tiles: unheld roles, single-holders, risky accounts
  • Issue scoped, expiring API tokens; delegate roles
  • Configure integrations and read the audit history
Lives inDocuments & adminSecurity
See all roles & workflows

No vague claims

Every feature, named — compare us line by line

Hundreds of concrete capabilities across 13 modules, each mapped to the roles that can use it. Take it straight into your RFP.

13
functional modules
40+
staff roles supported
120+
named capabilities
1
audited source of truth
Open the capability checklist

Enterprise-ready

Security your IT team can sign off

Role-based access on every action, a full audit trail of who did what, multi-tenant isolation between campuses, encrypted integration secrets and OIDC-based delivery — documented control by control, not hand-waved.

  • Server-authoritative access control — hidden never means unenforced.
  • Central audit log plus row-level created-by and change history.
  • Runs on Kubernetes (AWS) with TLS and centralised logging.
Read the security specs
Access ruleslive from the server
Collect seat depositCashier, Principal
Enrol studentRegistrar +2
Change a user's rolesSuper admin
View payslip of others— blocked
Enter it once, and it’s trusted everywhere — the enquiry becomes a student, the student a result, a receipt, a certificate. One record, its whole school life.
The idea behind Knowva

See Knowva on your school's data

A 30-minute walkthrough tailored to your role and your campuses. Bring your toughest admissions or exam workflow — we'll run it live.

Book a demo